New HM Revenue & Customs Reporting Requirements
From 6 April 2015, and following that on a quarterly basis, Adecco Group UK & Ireland (as well as all other UK employment agencies), will have a statutory obligation to report to HM Revenue & Customs (HMRC) on all payments made to workers supplied to an end client for whom PAYE is not operated by an Adecco Group UK & Ireland company.
This engagement will usually be arranged through one of the following means:
- Personal service company (Limited company owned and operated by a worker as the shareholder and director)
- Umbrella company (Limited company employing the worker and operating PAYE)
- Second tier agency (another agency - not an Adecco Group UK & Ireland company - providing the worker)
The information Adecco Group UK & Ireland will be required to report on will include the agency’s own details, plus the personal details of all affected workers and their assignment. Failure to submit a complete and accurate report to HMRC will result in financial penalties for the agency.
Adecco Group UK & Ireland and its companies will fully comply with this new legislation and we are currently liaising with affected workers, umbrella companies, second tier suppliers, end clients and internal Adecco Group UK & Ireland employees, to explain the changes and outline any actions required from these parties.
The first set of reports will be securely submitted to HMRC before 5 August 2015. To ensure compliance with the ongoing quarterly reporting requirements, Adecco Group UK & Ireland intends to implement a new business process to capture the required worker data upfront during the on-boarding process.
Primary intermediaries - process for requesting worker data from an Adecco Group UK & Ireland company
If an Adecco Group UK & Ireland company currently supplies workers to one of your end clients, as the primary intermediary you will be affected by this new legislative requirement from HM Revenue and Customs (HMRC). To make a formal request for information on an affected worker/s, please email Intermediaries.Reporting@adecco.co.uk.
We will require details of your chosen secure data transfer method. Please note, we will not send information on workers without assurance that the transmission arrangements are secure and will not result in a data leak.
Following your initial request, please confirm how you intend to obtain this information from workers supplied by an Adecco Group UK & Ireland company going forward.
Should you have any queries on the above please get in touch with your usual Adecco Group point of contact.